Have a restaurant/bar at your property? You can allow guests to bill their charges to their room and pay at checkout. Preno has integrated with Lightspeed Kounta POS, a leading cloud-based hospitality POS platform.
With the Preno/Lightspeed Kounta POS integration, 'bill to room' is treated as a payment type in Lightspeed Kounta POS. The charges will automatically be sent to the guest's booking as an extra in Preno.
Setting up a booking in Preno for ‘Bill to room’
Before a booking in Preno can be used for ‘Bill to room’ there are a few things that you’ll need to check. These are:
The booking has been Checked in in Preno
Today’s date falls between the Check in and Check out date of the booking in Preno. You cannot bill to room once the check out date is in the past
Take note of the Room name for the guest in Preno.
Once you’ve checked these you can go over to Lightspeed Kounta POS and use the Bill to room function.
NOTE: If you see this error "we cannot pay the order with this card:API connection failed" please follow the steps below
Adding a guest to the check out screen in Lightspeed Kounta POS
From the Lightspeed Kounta POS checkout screen you can find your Preno guest so that you can bill their purchases to their room. To find a guest:
From the Lightspeed Kounta POS Check Out screen click Add customer
In the Search and connect a customer to this order field enter the Room name for the guest in Preno
Click the grey magnifying glass above Preno - A list of available Preno guests will appear to choose from
Click on the name of the guest you would like to choose
Click Save in the bottom right corner
Click Check Out
Under Other payment types choose Bill to Room
Enter a Reference Number of your choosing (e.g. name of guest, staff member) NB: Ignore the 'Pay with Checked In Customer: This app does not have checked-in customers' message
Lightspeed Kounta POS will then send the transaction through to Preno as an Extra. If you would like to send or print a receipt you can enter or update the email and click Send or click Print.
View or edit the extra that has been added in Preno
Once you’ve billed the transaction to Preno you can view the details by going to
Bookings > search for the booking > click on the booking
In the Extras section look for the line with a red Lightspeed logo on the right hand side, this shows that the transaction has come from Lightspeed Kounta POS
Click on the Lightspeed logo to open the details for the extra
You can then view the Bill to room amount, Lightspeed Kounta POS transaction ID, Date and Lightspeed Kounta POS Reference for the Extra.
Optional, tick the Bill to agent (not guests) option
Optional, (if Bill to agent is ticked) tick the Apply agent commission
You can void the extra by clicking Void Extra.
If you would like to view or edit the transaction in Lightspeed Kounta POS you can click on the Lightspeed logo then click on the Lightspeed Kounta POS transaction ID to be taken to the transaction in Lightspeed Kounta POS.